Job Description

Executive Administrator – Private Equity / Infrastructure | New York City OR San Francisco (Hybrid)

$Competitive Base Salary + 30–40% Bonus + Benefits

The Company

An independently owned, high-growth infrastructure investment firm is scaling a North American platform across energy & power, transportation, environment and digital infrastructure.

The firm reports 30 platform assets and is now raising a second billion-dollar infrastructure fund.

The Role

You’ll become the operational backbone of a lean investment firm, supporting three Partners and owning the day-to-day administrative and operating infrastructure, including:

• Complex calendars, meetings, travel and senior external coordination
• New York office operations, vendors, contracts and renewals
• HR administration, onboarding, background checks and immigration coordination
• Corporate records, annual renewals and documentation
• Expenses, invoices, budget tracking and day-to-day financial administration
• Annual meeting, investor events and cross-office coordination
• Building processes and, over time, an operations team beneath you

What They Need

• Proven experience supporting senior executives / Partners in a demanding professional environment
• Strong ownership of complex calendars, competing priorities and day-to-day operations
• Exceptional organisation, communication, judgement, discretion and attention to detail
• Experience across office operations, HR administration, vendors, expenses / budgets and/or corporate records
• Private equity, infrastructure, investment funds, asset management or banking experience is preferred , but strong adjacent financial-services backgrounds will be considered.

Why Consider It

• Direct access to three Partners in a lean, high-autonomy investment platform
• 30-40% bonus with strong total-cash upside
• Hybrid New York working pattern - 3 days in office / 2 remote
• Join during an active Fund II raise and continued portfolio expansion
• Genuine pathway to build a 1-2 person operations team and grow toward broader COO or IR/portfolio-company facing opportunities

This is not a traditional Executive Assistant role. It is a chance to become the person who builds the operating infrastructure around a growing investment partnership.

Apply for a confidential networking discussion.

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About Vanguard Search Partners

Vanguard Search Partners is a specialist search firm helping private equity, infrastructure and energy firms across the U.S. build world-class teams.

✅ $1,000 referral bonus for any successful introduction - for this mandate or any future mandate.

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