Job Description

The Human Resources Assistant provides administrative support to the Human Resources department for Mehlville School District in St. Louis, MO. This role handles HR clerical responsibilities and serves as the district's primary substitute coordinator, supporting key processes from onboarding to ongoing recordkeeping. Key Responsibilities Act as the district substitute coordinator by facilitating substitute onboarding, offboarding, and the annual intent-to-return process. Serve as the primary point of contact for the absence management system, including entering employee leave and producing and submitting personnel data for bi-weekly substitute teacher payroll and accounting processing. Monitor mandatory training systems to support substitute compliance. Maintain primary HR database records for certified personnel, including onboarding, offboarding, evaluations, certifications, and degree program information, to uphold data integrity and compliance. Coordinate with universities, colleges, and building supervisors to schedule and manage student teachers and clinical placements. Ensure Memorandums of Understanding (MOUs) are organized and processed in alignment with Board policy. Support job fair and recruiting activities by scheduling interviews, preparing candidate interview packets, and sending candidate correspondence. Maintain and update the district's Nondiscrimination Resources Handbook and oversee its annual distribution to all locations. Schedule appointments and issue staff identification badges. Assist with preparation of the Personnel Agenda for Board of Education meetings. Support core data reporting by drafting, generating, and formatting statistical and workforce reports related to salary, leave, and staffing trends. Assist with FMLA documentation and records while maintaining confidentiality. Attend confidential meetings, transcribe minutes, and prepare distribution materials as requested. Provide professional customer service by responding to inquiries and interpreting basic district procedures. Assist with filing, digital archiving, and annual file audits to ensure adherence to state records retention schedules. Required Qualifications High school diploma or equivalent. 2 to 5 years of job-related prior experience preferred. Previous educational environment or HR experience preferred. Skills and Attributes Initiative and strong organizational skills. Analytical skills and attention to detail. Ability to maintain high confidentiality. Clear communication skills. Compensation and Schedule Starting pay: $23.31 per hour Expected hours: 40.0 hours per week Benefits 403(b) Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Work Location In person in St. Louis, MO. #J-18808-Ljbffr

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